Project Assistant – Ukraine

Our Organisation

War Child, an international humanitarian organization and the specialist charity for children affected by war across 14 conflict-affected countries, established local partnerships in Moldova, Romania, Hungary, and Ukraine in 2022 to address the challenges faced by children and caregivers affected by the full-scale war in Ukraine. As of 2024, War Child’s operations shifted entirely to Ukraine with the focus on child protection (CP) and mental health and psychosocial support (MHPSS) in implementing evidence-based interventions for the well-being of children and caregivers.

Your Challenge

Under the management of the Project Manager, the Project Assistant will assist in the oversee of the implementation of War Child Ukraine project(s) to ensure impact, quality program implementation and delivery. The role plays a key coordination role between project teams while managing donor-funded project(s) and working closely with local partners on implementing War Child’s evidence-based interventions & tools, and scaling.

This role will involve support capacity strengthening and working with partners on project’s compliance, monthly and quarterly budget and reporting processes, while also ensuring effective internal communication between the Ukraine Response team and project’s implementing partners. The position will be Ukraine-based, with expected travel to the project’s sites, subject to security considerations.

Your Responsibilities

Support Project Manager with establishing key project management tools, systems and processes and assist to compile high-quality and impact-oriented narrative and financial progress reports;
Participate in field-level activities, facilitating community dialog, and overseeing program activities on a daily basis;
Provide detailed updates to Project Manager, partners and stakeholders;
Ensure team members have resources they need to complete their assigned tasks on time and within their budget limits;
Handle administrative tasks delegated by the Project Manager and ensure a smooth flow of communication between all parties involved;
Support with project’s implementation coordination, monitoring and close out;
Liaise with the donor on all project-related correspondence and reporting.

Your Profile

Some experience in working in project management teams and project implementation in a humanitarian setting with NGOs/INGOs.
Experience working with UN agencies and government entities.
Proficient computer user: MS Word, Excel, Power Point.
Excellent analytical skills and knowledge in developing quality reports.
Working knowledge of national and international legal frameworks related to child protection and MHPSS.
Ability to work well under pressure and meet deadlines.
Excellent communication skills, both in English and Ukrainian.

Important Note: This position is to be based in Ukraine. The successful candidate must have the right to work in Ukraine.

Our offer

Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply. Initially the contract will be via a consultancy agreement through December 31, 2024 with the possibility of extension.
The role is based on full-time working hours (40 hours per week).
Good atmosphere, great colleagues and of course the meaningful purpose of our work!

Our Culture

War Child is a dynamic organization. We try to keep an informal ambiance with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, and a drive to reach the highest possible results against the lowest possible costs.

War Child Alliance offers a challenging job in an inspiring workplace.

How to Apply

Interested and qualified candidates are invited to apply by 28 April 2024. Make sure to upload your English CV (maximum of two pages) and cover letter here:

Apply for this position

N.B. War Child will be reviewing applications on a rolling basis and reserves the right to close the vacancy if a successful candidate is identified prior to the closing date.

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Safeguarding

War Child is committed to humanitarian values, standards and norms and we expect the same from job applicants. War Child is especially committed to safeguarding the children and youth we support and doesn’t tolerate any form of abuse. Because we want to prevent and deter any actions that place children and youth at risk, conduct references are an important part of our recruitment procedure. As part of the selection process, War Child will request standardized references in accordance with the Inter-Agency Misconduct Disclosure Scheme and a recent Criminal Records statement.

Equal opportunity

War Child has a dream that every child lives in peace - no matter who or where they are. That’s why we pride ourselves on being an equal opportunity employer. We promote diversity and belonging in everything we do and select our potential new colleagues without regard to gender, race, colour, religion, nationality, disability, age or sexual orientation.

Application process

To ensure that we spend as much of our resources on the support of children and youth, War Child needs to operate as efficiently as possible. This means we can only process job applications received through our websites.

If we appoint a suitable candidate before the given closing date, the vacancy will be removed from our websites. In this case, any responses received after removal will not be processed. Sometimes the closing date of a vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

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